Introducing the perfect way to manage your practice and stay focused on your clients.

Professional Billing Services with ONC Certified EHR 

Exclusively for Behavioral, Mental and Chemical Health Providers 

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BillCare Green HiRez

The ideal billing solution for small and growing practices.

Featuring a fully integrated ONC certified EHR, experienced billing specialists, no out-of-pocket startup costs, and low monthly service fees, we’ll take the headache out of billing while increasing your cashflow. 

ONC_Certification_HIT_2014Edition_Complete_EHR
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Manager

Support Your Practice with Our Best-in-class Features & Services

Take control of your business anytime, anywhere.

BillCare’s billing services and electronic health records (EHR) will simplify and improve your billing while improving workflow, documentation and reporting for your entire practice.

From intake and scheduling, to diagnosis and treatment plans, to error free billing in two “clicks,” BillCare is the perfect billing service and EHR for sole and smaller behavioral, mental and chemical health providers.

CALL 715-245-8000
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Billing Powered by Procentive EHR

Secure, flexible electronic case notes and treatment plans

With Procentive‘s integrated, web-based EHR, access to your client records is quick and easy. Your electronic chart is as easy to use as paper records, with some big differences: they’re always available and always complete. Client data flows from assessment to treatment plan to progress automatically. While you are completing your notes, your EHR is creating a clean bill in the background.

Clinical EHR Features

  • Complete demographic information
  • Recent sessions
  • Authorizations
  • Notifications and warnings
  • Automatic reminders for items requiring completion, renewal or other intervention
  • Advance search capability
  • Electronic prescriptions, with digital signatures
  • Fax into and out of the system

  • Document management
  • Anytime, anywhere access to patient history
  • Quickly document and track assessments
  • Electronically plan, document and track treatments
  • Easily manage medication
  • Electronically sign and authorize documents
  • Automatically track and manage client authorizations

Front Office Features

EHR Scheduling

Powerful Scheduling Options

  • Group staff by program, specialty, payer certified, credential, gender or any other criteria
  • View by day, week, month or team
  • Set time increments from 5 to 60 minutes Define “availability blocks” and appointment type
  • Track appointment status
  • Verify billing status Schedule for “first available” by a number of variables

  • Set automatic notifications for authorizations, client’s 18th birthday, privacy practice expirations, and many others
  • Scan, save and associate documents
  • Store patient information and demographics
  • Field incoming calls smoothly
  • Track tasks and create automatic reminders
  • Schedule conflict-free appointments for staff and patients
  • Simplify system administration Manage documents

Workflow Features

EHR Workflow

Ensure Compliance with Automated Workflows

  • Create custom alerts and automated reminders
  • Tie tasks to other records in the system
  • Track work progress and history across multiple staff

  • Dozens of triggering events that create tasks and deliver notifications
  • Organize processes by status, priority, and phase.
  • Automatic transition between staff and phase.

Reporting Features

EHR Reporting

Standard and Custom Reporting

  • Clients reports
  • Staff reports
  • Utilization/productivity reports
  • Diagnosis reports
  • Claims reports

  • Accounts receivable reports
  • Allocation of payments reports
  • Forecasted and actual results reports
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What Our Clients Say About BillCare

“BillCare has really saved us from having to take on an employee before we were ready to do that!”

Jill M. Decker, MS, LPCC
Owner, Co-Founder

When we made the decision to go with BillCare we were really trying to decide, “do we need to hire a support staff, someone to come in and do our billing?” When we started to look at that, as small of a practice as we are, it just was not economical to be paying someone not only a salary, but also the taxes that go along with having another employee. BillCare has really saved us from having to take on an employee before we were ready to do that!

Jill M. Decker, MS, LPCC

Integrations Wellness & Recovery Center, LLC integrationsrecovery.org


“BillCare saves me all the headaches of having to deal with insurance companies; all I have to do is provide therapy services to my clients.”

John Avery, MSW, LICSW
Solo Practitioner


BillCare saves me all the headaches of having to deal with insurance companies, all I have to do is provide therapy services to my clients. My BillCare rep, Zach, does a great job of telling me which of my clients are eligible for insurance and which ones are not.  He does all my billing for me and it’s wonderful.

I would recommend BillCare to other agencies or private practitioners; its a wonderful service!

John Avery, MSW, LICSW


“BillCare is so much more efficient than a 3rd party biller because it goes straight from the appointments, to the time, to the billing.”

Sarah Ploeger
Business Manager


“BillCare is so much more efficient than a 3rd party biller because it goes straight from the appointments, to the time, to the billing.

Using a 3rd party biller was a lot of work, having to compile everything and get it to them and then make sure nothing got missed. Having to correct errors was such a difficult thing to do. Whereas the BillCare system is so wonderful to use and it’s immediate, which is nice!”

Sarah Ploeger, Business Manager

Lighthouse Child & Family Services, LLC
lighthousecfs.com


BillCare Offers the Best Combination of Benefits and Value
for Growing Your Practice
 


EHR Subscription

$0monthly
  • Free Certified EHR

Monthly Fee

6% of collected revenue*
  • Only on What We Collect

Set Up & Training

$0setup/training
  • No Start Up Costs

Get Started Today

With no out-of-pocket costs and a low monthly fee, you can get started with BillCare and be billing in no time.

SCHEDULE A DEMO
CALL 715-245-8000